Say goodbye to pen and paper and hello to efficiency with Kin’s new eSignature feature. Employees can now sign documents directly inside of Kin – saving time and trees. No more downloading, scanning, and re-uploading!
Completing new hire paperwork or allowing existing employees to sign-off on a policy change is dramatically faster with eSignatures. Simply upload the paperwork, drag-and-drop fields where employees need to fill out information, then send it off to them in a few clicks. They’ll complete it electronically and send it back to you for review and final sign-off.
We’re excited for you all to dive in and start creating your documents using eSignatures. Keep reading to learn the ins-and-outs and how they work with Kin’s existing files workflow. As always, we’re here to help and we look forward to feedback! You can reach us anytime at firstname.lastname@example.org.
Getting Started With eSignatures
eSignatures has a very similar workflow to how Kin’s existing Files feature works. You’ll upload a file to share with employees and they’ll be notified to complete it. Once they sign the file their HR Manager will be notified to verify its completion. You’re still able to upload files the “old-fashioned” way too, if you have a file that doesn’t need to be signed.
Creating A Document With eSignatures
Go to the Company Files section and click on “Create a Document”.
First, you’ll select whether only the employee needs to sign the file or if the employee’s HR Manager needs to sign it as well. Next, upload your document. (It can be any file type, and we’ll automatically convert it to a .PDF for you.) Then, add form fields to your document. Text fields, checkboxes, you name it! By default all form fields are “required” to help ensure no items are missed.
All that’s left to do is share the document with employees. Everyone selected will receive an email notification and task to complete it, just like they do with a file marked as “needing completion”. Then, the employee’s HR Manager will get notified once the file has been signed to verify it.
Note, eSignature documents automatically fall under the “Created Documents” file category.
eSign A Document
When you’ve been assigned a document to sign, you’ll be able to view and sign it right inside of Kin. Click “Get Started” to start signing! You have four signature options to choose from. Pick your favorite, insert your signature, and you’re done! Once you submit the file, your HR Manager will be notified.
eSignatures Are Legally Binding
Signing a document using eSignatures in Kin is legally binding and complies with the requirements of the U.S. Electronic Signature in Global and National Commerce Act of 2000 (ESIGN), the Uniform Electronic Transactions Act (UETA), and the European Union eIDAS (EU No.910/2014) regarding electronic signatures and transmissions. Each signed document includes an appended audit trail that tracks and timestamps various information (IP address, signer information) from the moment the document is submitted for signature through its completion. Check out more details on the legality of eSignatures here.